Manage approved seats, not just the people in them
The establishment view, positions as budgeted seats distinct from the people who fill them, tracking vacancy, incumbency, FTE and budget by seat.
- Seat lifecycle
- Incumbency & FTE
- Budget by seat
What positions does in NeevHR
Seat lifecycle
Open, filled, on notice, frozen and closed, each with the right actions.
Incumbency & FTE
See who fills each seat, at what FTE, and which seats sit vacant.
Budget by seat
Attach a budgeted CTC per year to each position and control headcount cost.
Freeze & reopen
Put a seat on budget hold and reopen it when the freeze lifts.
How positions works, step by step
- 1
Create a seat
Set department, designation, grade, location, reports-to seat, FTE and budgeted CTC.
- 2
Check the plan
Seats beyond the workforce plan are blocked unless someone with override permission approves it, which is audited.
- 3
Fill
Assign a person; the seat moves from open to filled.
- 4
Vacate or freeze
Seats move to on notice and back to open when people leave, and empty seats can be frozen or closed.
Benefits
- Headcount cost controlled at the seat level
- Seats update automatically on joining, exit and entity transfer
- A history of who held each seat
Who uses it
- HR and finance
- Create and budget seats.
- Workforce planners
- Keep seats in line with the plan.
Set as rule sets by your HR admin, assigned to employee groups.
- Positions per department and grade
- Budgeted CTC per seat
- Freeze and closure rules
- Link to workforce plan
Every list becomes a report; every report a chart that drills to records.
- Vacancy & open seats
- Budgeted vs actual cost
- On-notice positions
Positions does not run in a silo
Like every module, it sits on one effective-dated employee record, with India's statutory rules, configuration and governance shared across the platform.
Built for India, only India
PF, ESI, PT, LWF and TDS, gratuity, bonus and the DPDP Act 2023 are part of the core product, not an add-on. INR and the India financial year throughout.
Depth without the drag
Process discipline and statutory accuracy for growing and mid-market companies, without the cost or the multi-year rollout of a tier-one suite.
A guided go-live
Implementation time depends on employee count, data quality, integrations and payroll complexity.
Configured by your HR admin
Leave, attendance, payroll, expense and appraisal are configurable rule sets assigned to employee groups. A trained HR admin can own them, no certified consultant required.
Positions: frequently asked questions
Does creating a position need approval?
Creation is direct for users with position permissions; the workforce plan check is the gate, and exceeding the plan needs an override permission.
Explore related modules
One platform, one employee record.
See positions on your own data
A tailored walkthrough for your team, no generic deck.