The employee document vault, with letters and policies
A searchable vault plus letter templating and a policy library, with expiry tracking, verification and tamper-proofing built in.
- Document vault
- Letter generation
- Expiry & verification
What documents does in NeevHR
Document vault
KYC, contracts, letters, payslips, certificates and Form 16, categorised and searchable.
Letter generation
Server-side mail-merge of employee data into offer, confirmation, increment and relieving letters.
Expiry & verification
Track document expiry, verify authenticity and prove a letter has not been altered since issue.
Policy library
Publish policies employees read and acknowledge.
AI letter template draft
When switched on, wording for a letter template with merge fields, on a click. It uses no employee data. Issued letter PDFs cannot print Hindi yet, and disciplinary and POSH letters have no AI.
Policies read on the page
Upload a policy as a PDF or Word file, and people read that same file on the page, with nothing converted. An old .doc is download only.
How documents works, step by step
- 1
Upload
Store employee files and company policies against the record.
- 2
Publish
Share policies with groups and track acknowledgement.
- 3
Generate
Create letters as PDFs from templates.
- 4
Renew
See documents approaching expiry.
Benefits
- One place for every employee file
- Proof of policy acknowledgement
- Expiry tracking for licences and certificates
Who uses it
- HR
- Manages files, templates and policies.
- Employees
- Read and acknowledge policies and download letters.
Set as rule sets by your HR admin, assigned to employee groups.
- Document categories and expiry lead-days
- Letter templates and merge tokens
- Verification rules
- Retention class per category
Every list becomes a report; every report a chart that drills to records.
- Expiring documents
- Letters issued
- Acknowledgement status
Documents does not run in a silo
Like every module, it sits on one effective-dated employee record, with India's statutory rules, configuration and governance shared across the platform.
Built for India, only India
PF, ESI, PT, LWF and TDS, gratuity, bonus and the DPDP Act 2023 are part of the core product, not an add-on. INR and the India financial year throughout.
Depth without the drag
Process discipline and statutory accuracy for growing and mid-market companies, without the cost or the multi-year rollout of a tier-one suite.
A guided go-live
Implementation time depends on employee count, data quality, integrations and payroll complexity.
Configured by your HR admin
Leave, attendance, payroll, expense and appraisal are configurable rule sets assigned to employee groups. A trained HR admin can own them, no certified consultant required.
Documents: frequently asked questions
Does NeevHR keep document versions?
Yes. Documents are versioned, and expiry dates can be recorded.
Explore related modules
One platform, one employee record.
See documents on your own data
A tailored walkthrough for your team, no generic deck.