The employee document vault, with letters and policies
A searchable vault plus letter templating and a policy library, with expiry tracking, verification and tamper-proofing built in.
- Document vault
- Letter generation
- Expiry & verification
| Document | Category | Employee | Expiry | |
|---|---|---|---|---|
| PDFPAN card | KYC | Ishita Gandhi | - | Verified |
| PDFAppointment letter | Letter | Rohan Nair | - | Verified |
| PDFContract (FTC) | Contract | Neel Mishra | 31 Dec 26 | Pending |
| PDFForm 16 · FY25-26 | Form16 | Kavya Mehta | - | Verified |
Offer, confirmation and relieving letters generated by mail-merge, filed here and tamper-proof.
What documents does in NeevHR
Document vault
KYC, contracts, letters, payslips, certificates and Form 16, categorised and searchable.
Letter generation
Server-side mail-merge of employee data into offer, confirmation, increment and relieving letters.
Expiry & verification
Track document expiry, verify authenticity and prove a letter has not been altered since issue.
Policy library
Publish policies employees read and acknowledge.
Set as rule sets by your HR admin, assigned to employee groups.
- Document categories and expiry lead-days
- Letter templates and merge tokens
- Verification rules
- Retention class per category
Every list becomes a report; every report a chart that drills to records.
- Expiring documents
- Letters issued
- Acknowledgement status
Documents does not run in a silo
Like every module, it sits on one effective-dated employee record, with India's statutory rules, configuration and governance shared across the platform.
Built for India, only India
PF, ESI, PT, TDS and LWF, gratuity, bonus, POSH and the DPDP Act 2023 are in the core, not an add-on. INR and the India financial year throughout.
Right-sized for the mid-market
Process discipline and statutory accuracy for 500 to 5,000 employees, without the cost or the multi-year rollout of a tier-one suite.
Live in 4 to 8 weeks
A focused implementation measured in weeks, not quarters. You start running real payroll and attendance fast.
Configured by your HR admin
Leave, attendance, payroll, expense and appraisal are configurable rule sets assigned to employee groups. A trained HR admin owns it, no certified consultant required.
Explore related modules
One platform, one employee record.
See documents on your own data
A tailored walkthrough for your team, no generic deck.