Leave management software for Indian companies
Leave policies configured once, applied everywhere
Model every leave type your company runs, with accrual, proration, carry-forward and encashment as rules, not spreadsheets. Employees see live balances; managers approve in a click.
- Any leave type
- Accrual & proration
- Live balances & ledger
What leave does in NeevHR
Any leave type
Privilege, casual, sick, maternity, paternity, comp-off and your own custom types.
Accrual & proration
Monthly or annual accrual, proration for joiners and leavers, carry-forward caps and encashment.
Live balances & ledger
Employees see balances; every accrual, hold, consume and lapse is in the ledger.
Sandwich & statutory rules
Prefix/suffix rules and state statutory carry-forward floors are enforced.
Blackouts and staffing caps
Block dates, cap how many can be away, and auto-approve within rules you set.
AI draft from a policy PDF
When switched on, upload your leave policy and it fills a draft policy from what the document says. It does not say what the law requires, and nothing is saved until you save.
How leave works, step by step
- 1
Configure
Define leave types, accrual, proration, carry-forward and encashment rules.
- 2
Assign
Attach leave policies to employee groups by entity, department, grade or location.
- 3
Apply
Employees apply against live balances; managers approve.
- 4
Settle
Approved leave updates attendance, and unpaid leave becomes LOP in payroll.
Benefits
- Every accrual and deduction is recorded in a balance ledger
- Rules are rechecked at approval, not only when applying
- Leave encashment flows into full and final settlement
Who uses it
- HR
- Configures leave policies and holiday calendars.
- Managers
- Approve leave and see team availability.
- Employees
- Check balances and apply for leave.
Set as rule sets by your HR admin, assigned to employee groups.
- Leave types, accrual and carry-forward
- Proration for mid-cycle joiners
- Approval chain per type
- Location-wise holidays
Every list becomes a report; every report a chart that drills to records.
- Leave balance & liability
- Leave trends by team
- Encashment & lapse
Leave rules in India, built in
India has no single leave law for private employers. Minimum leave comes from the OSH Code, 2020 for factories and covered establishments, from state Shops and Establishments Acts for shops and offices, and from the Code on Social Security, 2020 for maternity. Company policy sits on top and must not fall below them.
Annual leave under the OSH Code
A worker who has worked 180 days in a calendar year earns one day of leave for every 20 days worked (the Factories Act needed 240 days).
Maternity
26 weeks for the first two children, 12 weeks from the third child and for adoption or surrogacy, after 80 days of work in the preceding 12 months.
State minimums
Shops and Establishments Acts set earned, casual and sick leave minimums that differ by state, so policies can differ by location.
Encashment tax
Earned leave encashed at exit is exempt up to ₹25 lakh under section 19(1) of the Income-tax Act, 2025.
Leave: frequently asked questions
Can different employee groups have different leave policies?
Yes. Leave policies are assigned to employee groups, for example by entity, department, grade or location.
Does NeevHR prorate leave for mid-year joiners?
Yes. Proration rules are part of the leave type configuration.
Is leave encashment supported?
Yes. Encashment rules can be configured, and encashment is included in full and final settlement.
Can we apply a sandwich rule?
Yes, per leave type: choose whether weekly offs and holidays between leave days count as leave, so the rule is explicit rather than decided case by case.
Does NeevHR handle comp-off?
Yes. Comp-off can be set up as a leave type earned for working a holiday or weekly off, with its own validity and approval.
Can leave policies differ by state or location?
Yes. Policies are assigned to employee groups, so a plant in one state and an office in another can follow different minimums and holiday calendars.
How does unpaid leave reach payroll?
Approved leave without pay and unregularised absences become loss of pay days in the month's payroll, which reduce both pay and the PF and ESI base.
Explore related modules
One platform, one employee record.
Guides and calculators
See leave on your own data
A tailored walkthrough for your team, no generic deck.